DSW Admin Assistant NGO Job in Mombasa, Kenya

Terms of Reference

Position: Admin Assistant

Department: Finance & Admin

Duty Station: DSW Kenya Field Office – Mombasa

Background: DSW (Deutsche Stiftung Weltbevoelkerung) is an international development and advocacy organisation, which focuses on achieving universal access to Sexual and Reproductive Health and Rights (SRHR). 

DSW’s mission is to empower young people and communities in low and middle-income countries by addressing the issues of population dynamics and health as a way to achieve sustainable development. 

For more information, kindly visit www.dsw.org

DSW seeks to recruit an Administrative Assistant to be based in Mombasa field office, Kenya. The Admin Assistant’s position provides support to the Coast regional office.

Areas of Responsibility: The Admin Assistant is a member of the DSW Kenya Coast team. S/he is responsible for providing administrative support to officers in the Coast region. S/he will work closely with the Regional Programme Coordinator – Coast, field staff and the Finance & Admin Manager.

Specific Responsibilities: Under the direct supervision of the Regional Programme Coordinator - Coast, the incumbent will be responsible for the following duties:

• Receive visitors/phone calls and direct inquiries including correspondence
• Assist in procurement and inventory of office consumables eg stationery, IEC materials
• Ensure efficient use of office equipment and supplies
• General maintenance of communication facilities/equipment
• Assist in related clerical duties including filing, photocopying etc
• Supervise maintenance work
• Ensure office cleanliness and arrangement
• Provide support for official meetings including observing protocol, taking minutes, preparing refreshments etc
• Facilitate hotel and travel bookings
• Any other duties assigned by supervisor or management

Minimum Requirements:

• Diploma in Administration or related field
• Minimum two years’ experience in front office management
• Proficiency in Microsoft Office suite
• Ability to meet strict deadlines
• Ability to work independently and to proactively
• Ability to multi task
• Excellent communication and interpersonal skills

DSW is an equal opportunity employer and seeks to employ and assign the best qualified personnel regardless of race, colour, religion, gender, marital status, age, national origin, physical or mental disability or sexual orientation.

If interested, please send your application (CV and motivation letter stating your salary expectations) with the reference “Admin Assistant – Mombasa” clearly indicated in the email subject line to: vacancies@dswkenya.org

Deadline for application:  June 3rd, 2016

Ideal start date: Immediate

Please note that only short listed candidates will be contacted and will be required to attend interviews in Mombasa.